For agency owners

An AI assistant for agency owners.

Agency owners use Kaer to hand over the admin between client jobs: weekly updates, first-draft proposals, timesheet chasing and the mail that piles up around them. You set the rules once for each account, and anything a client will read waits for your approval. Pricing and the client relationship stay with you.

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What do agency owners hand over first?

Start where the work repeats and a mistake is easy to catch before it leaves.

  • Client inboxes

    Each client's mail sorted and summed up, with replies drafted from that client's facts.

    Waits for you: every reply, until you switch on auto-replies.

  • Weekly client updates

    One update per account, pulled from your tracker and written in the tone that client is used to.

    Waits for you: each update.

  • First-draft proposals

    A draft built from the brief, your rate card and a similar past job, ready for you to rework.

    Waits for you: the proposal.

  • Timesheets and retainers

    Reminders for the gaps, and a note on which retainer is running over before the month ends.

    Waits for you: the reminders, unless you let routine ones go automatically.

What does an agency week look like with Kaer?

The same work gets done, and you meet most of it as a draft. Here is an example, built from the jobs above.

  • Monday

    You open a summary for each client in place of a full inbox, with what needs you at the top.

  • Tuesday

    A first-draft proposal for a new brief is waiting, built from your rate card and a similar past job.

  • Wednesday

    Two clients asked to move meetings. The replies are drafted with times that fit your week.

  • Thursday

    Reminders go to the people with timesheet gaps, and a note tells you which retainers are close to their limit.

  • Friday

    Each account's update is ready to read. You edit what needs your voice and approve the rest.

What should stay with you?

The parts of the job clients pay your judgement for.

  • Pricing and scope

    Kaer drafts from your rate card. Setting the price is yours.

  • Bad news

    A missed deadline or a budget overrun deserves your call.

  • The creative work

    Use Kaer to clear the time for it.

  • Your team

    Hiring, feedback and who works on which account.

How do you test it on one client?

Pick one client who sends a lot of routine mail, and give Kaer one job.

  1. 01Choose the account

    Choose a client with plenty of routine mail and low stakes if a draft needs fixing.

  2. 02Write the brief

    Put their prices, policies and tone of voice in one place, as you would for a new hire.

  3. 03Run one job

    Approve or edit every draft, and note what you changed.

  4. 04Decide on the next

    Add what you corrected to the brief, then move to a second job or a second client.

Questions

Is Kaer worth it for a small agency?
Test it on one client and judge by the drafts you did not have to rewrite. Starting is free and needs no card, and the free Starter plan is just you.
Can my team use it too?
Yes. Every paid plan includes unlimited workspaces, and you can invite up to 3 people into each one as an admin, member or viewer.
Will clients see that AI wrote the update?
They see what you approve, sent from your mailbox. Read each one first, and decide with your clients how you want to talk about using AI.

Where to go next

Hand over one account's admin.

Starting is free and needs no card.

Start freeSee pricing